TRACK AND FIELD COACHES ASSOCIATION

OF GREATER PHILADELPHIA

2009 – 2010 48^th YEAR

To: All members of the T&FCAof GP, Inc. and related school administrators

From: Richard Swanker Executive Secretary

Subject: Indoor Track & Field entrance fee structure

Each year the Board of Directors believes that a brief explanation about the continued maintenance in entrance fee structure or any changes is appropriate for our membership.

The cost of living and the cost of running our association have proportionately increased over the past several years. Our office supplies, postage, medals, custodial, supervisory, facilities and insurance cost continually rise each year. Our association, with continued expansion, provides all services at 1978 cost of living. We are presently offering approximately ten meets which include, a novice meet and a meet of champions. That comes to approximately $42.50 per meet.

Fee structure 2009 – 2010: (Read carefully Changes have been made)

Plan I $500.00 entry in to all meets, plus the RJBIC entry money.

Plan II $425.00 all T&FCA of GP meets. (this is the original Plan I)

Plan III Pay as you go: one time $30 school membership fee; $10.00 per individual: $20.00 per

relay or $80.00 per team

Please fill out completely an individual and school membership form. Please make sure the school enrollment numbers are filled in and that the Principle or AD has signed. All information is needed for file up dates. All payments should be made by the packet meeting November 2^{nd h}, 2009 and must be made by the first meet December 12th, 2009.

Our association is willing to provide, from our Board of Directors, an individual who would answer any questions you might have or explain our program and cost to administrators or School Boards. Please contact Richard Swanker 215-822-9722 or e-mail swanktfcagp@verizon.net for further explanations.

Sincerely,

Richard A Swanker

Executive Secretary

President: Carl Smith ; Vice President: Pat Devine ; Historian/Statistician: Paul Hadzor ;

Treasurer: ; Web Master Richard Ames; Executive Secretary: Richard Swanker

T&FCA of GP, INC School Membership form

School name: _____________________________________________Zip: ___________

Address: ____________________________________ Town: ___________________________

MALE population for grades 9, 10, 11, as of October 1, 2009 is: ______________________

(Check admissions or AD for this information; Don’t send unless above line is filled in; Do not Estimate )

Name of the Head Indoor Boys Track Coach: ___________________________________________

Address of Coach: ______________________________________________ State: ______ Zip: ________

Home phone #: ____________________________ Work #: ____________________________

E-mail Home: _______________________________ E-mail work: _________________________

School is located in what county: ________________________________ League: ___________________

PLEASE SELECT ONE PLAN: (Changes have been made read carefully)

There will be no refunds or credits permitted on incorrect dues, fees, improper plan selection, late fees, or cancelled meets due to

inclement weather.

PLAN I: $500.00 per school: includes a School Membership Fee, a teams full entry into each meet, including the Novice Meet, entry into RJBIC meet and the Head Coaches membership.

PLAN II: $425.00 per school.: includes a School Membership Fee, a teams full entry into each meet, including the Novice Meet, and the Head Coaches membership. (formerly plan one)

PLAN III: $30.00 School Membership Fee, includes the Head Coaches membership. The School will pay an

additional $10.00 per individual and/or $20.00 per relay; or $80.00 per team, at the meets the school intends to enter.

Circle the plan that you are selecting: PLAN I PLAN II PLAN III

In consideration of the Track and Field Coaches Association of Greater Philadelphia, Inc. in accepting this entry, ___________________________________________ High School, it’s heirs, executives and administrators waive and

release all rights and claims for damages its contestants and coaches may have against the Association, their agents or representatives for any and all injuries suffered by them in Association sponsored meets; and further, by the payment or

payments of fees for any future meet, or full season, this release shall automatically extend to include such period covered

by such payment or payments.

Principal’s signature: ________________________________________________ Date: _____________

Print principal’s name: _______________________________________________

CHECKS or MONEY ORDERS PAYABLE TO: T&FCAof GP, Inc.

All payments should be made by the packet meeting November 2, 2009 and must be made by the first meet

December 12th, 2009.

Return this form with payment to Richard Swanker 101 Shady La. Lansdale, Pa. 19446

T&FCA of GP, INC Individual Membership form

Name of School: ____________________________________________________

( Please supply all information for our records, even if they will not be paid members )

{ } pd. Athletic director: ___________________________________________

Address: ________________________________________________State: ______ Zip: ________

School phone #: ____________________________ Home #: ____________________________

E-mail School: _______________________________ E-mail work: _________________________

{ } pd Head Spring Boys Track Coach: ___________________________________________

Address of Coach: _________________________________________State: ______ Zip: ________

Home phone #: ____________________________ Work #: ____________________________

E-mail Home: _______________________________ E-mail work: _________________________

{ } pd Associate member: ___________________________________________

Address: _________________________________________State: ______ Zip: ________

Home phone #: ____________________________ Work #: ____________________________

E-mail Home: _______________________________ E-mail work: _________________________

{ } pd Associate member: ___________________________________________

Address: _________________________________________State: ______ Zip: ________

Home phone #: ____________________________ Work #: ____________________________

E-mail Home: _______________________________ E-mail work: _________________________

*****Any additional associate members list on a separate sheet of paper*****

Payment of membership should be made only for the number of people listed that you have checked as paid.

Our regulations stipulate that the Head coach must be the designated member of your school. They are paid for as

part of the School membership fee. All additional memberships are $10.00.

CHECKS or MONEY ORDERS PAYABLE TO: T&FCA of GP, Inc.

All payments should be made by the packet meeting November 2^nd, 2009 and must be made by the first meet December 12th, 2009.

Return this form with payment to Richard Swanker 101 Shady La. Lansdale, Pa. 19446

Track&Field Coaches Asso.of GP,INC

(PROPOSED) AGENDA FOR THE 2009-2010 SCHOOL YEAR

(subject to change)

A REMINDER THERE IS NO ENTRY TO ANY FACILITY MORE THAN 1/2 HOUR

PRIOR TO THE STATED STARTING TIME OF ANY MEET (UNLESS OTHERWISE NOTIFIED)

Monday, November 2, 2009 General Membership Meeting "Packet Meeting" Great Valley HS 7:00pm

Saturday, December 12, 2009 MEET #1 - Haverford College - D/II-D/I 8:00 AM - 4:00 PM***

Saturday, December 19, 2009 MEET #2 - Lehigh University - D/I-DII 8:30AM – 4:00AM***

Wednesday, December 23, 2009 Meet #3 - Lehigh D2 2:00pm/Div 1 6:00pm

Monday, December 28, 2008 SPECIAL MEET - Robert J Burdette Indoor Classic Entry for RJBIC will be through pa.Milesplit.us - Lehigh University 8:30 AM - 5:00 PM***

Saturday, January 2, 2010 MEET #4 - Lehigh University – DI/-D/II 8:30 AM – 4:00 PM***

Saturday, January 9, 2010 MEET #5 - Haverford College - D/II-D/I 8:00 AM - 3:30 PM***

Saturday, January 16, 2010 MEET #6 - Lehigh University - D/I-D/II 8:30 AM - 4:00 PM***

Saturday, January 23, 2010 no meet – no facility available

Saturday, January 30, 2010 MEET #7 - Glen Mills – D/II-D/I 7:00AM – 1:00PM ***

Saturday, February 6^th, 2010 MEET #8 – Lehigh University - Div 1-DII 8:30 to 4:30pm

Friday. , Feb 12^th, 2010 Meet # 9 Novice Meet – Lehigh Univertity – 6:00pm to 10:00pm

Saturday, February 13^th 2010 PTFCA - Lehigh University "Track Carnival" 10:00 AM- 4:00 PM***

Sunday, February 14^th, 2009 PCL - Lehigh University PCL INDOOR CHAMPS

???, February ??th, 2010 ranking meeting, Meet of Champs, TBA

Entry for Meet of Champs will be through pa.milesplit.us

Saturday, February 20th, 2010 MEET #9 - 45^th ANNUAL MEET OF CHAMPS Lehigh University***

Saturday, March 6th, 2010 PTFCA – Penn State U. "INDOOR STATE MEET" 10:00 AM - 6:00 PM***

Saturday, March 26^th, 2010 PTFCA - "Track Classic" at Great Valley HS

Saturday, April 10^th , 2009 40^th Annual Relay Carnival – ( 2^nd Saturday in April ) individual event & relay meet

Wednesday, April 21^st 2010 45^rd Annual Penn Relays Dinner

Th/F/S, April 22/23/24, 2010 115^th PENN RELAYS

A REMINDER THERE IS NO ENTRY TO ANY FACILITY MORE THAN 1/2 HOUR PRIOR TO THE STATED

STARTING TIME OF ANY MEET (UNLESS OTHERWISE NOTIFIED)