TRACK AND FIELD COACHES ASSOCIATION

OF GREATER PHILADELPHIA

2011 – 2012 50^th YEAR

To: All members of the T&FCAof GP, Inc. and related school administrators

From: Richard Swanker Executive Secretary

Subject: Indoor Track & Field entrance fee structure

Each year the Board of Directors believes that a brief explanation about the continued maintenance in entrance fee structure or any changes is appropriate for our membership.

Over the past few years the T&FCAof GP Inc has moved into the computerized age. We purchased and updated the eagle eye timing system to an NCAA qualified system. All meet entries are on Milesplit.com, which helps with seeding and accuracy. The cost of living and the cost of running our association have proportionately increased over the past years. The T&FCA of GP, Inc will continue to provide all services at 1978 cost of living!!! We are presently offering eleven meets which include a novice meet and a meet of champions.

Fee structure 2011 – 2012:

Plan I $500.00 entry in to all meets, plus the RJBIC entry money.

Plan II $425.00 all T&FCA of GP meets. (this is the original Plan I)

Plan III Pay as you go: one time $30 school membership fee; $10.00 per individual: $20.00 per

relay or $80.00 per team at each meet attended.

Please fill out completely an individual and school membership form. Please make sure the school enrollment numbers are filled in and that the Principle or AD has signed. All information is needed for file up dates. All payments should be made by the packet meeting November 1st, 2011 and must be made by the first meet December 10th, 2011.

Our association is willing to provide, from our Board of Directors, an individual who would answer any questions you might have or explain our program and cost to administrators or School Boards. Please contact Richard Swanker 215-822-9722 or e-mail swanktfcagp@verizon.net for further explanations.

Sincerely,

Richard A Swanker

Executive Secretary

President: Carl Smith ; Vice President: Jim Kelly ; Historian/Statistician: Paul Hadzor ;

Treasurer: Richard Swanker ; Web Master Richard Ames; Executive Secretary: Richard Swanker

T&FCA of GP, INC School Membership form

School name: _____________________________________________Zip: ___________

Address: ____________________________________ Town: ___________________________

MALE population for grades 9, 10, 11, as of October 1, 2011 is: ______________ (do not send with out the #)

Name of the Head Indoor Boys Track Coach: ___________________________________________

Address of Coach: ______________________________________________ State: ______ Zip: ________

Home phone #: ____________________________ Work #: ____________________________

E-mail Home: _______________________________ E-mail work: _________________________

School is located in what county: ________________________________ League: ___________________

In consideration of the Track and Field Coaches Association of Greater Philadelphia, Inc. in accepting this entry, ___________________________________________ High School, it’s heirs, executives and administrators waive and

release all rights and claims for damages its contestants and coaches may have against the Association, their agents or representatives for any and all injuries suffered by them in Association sponsored meets; and further, by the payment or

payments of fees for any future meet, or full season, this release shall automatically extend to include such period covered

by such payment or payments.

Principal’s signature: ________________________________________________ Date: _____________

Print principal’s name: _______________________________________________

PLEASE SELECT ONE PLAN:

There will be no refunds or credits permitted on incorrect dues, fees, improper plan selection, late fees, or cancelled meets due to

inclement weather.

PLAN I: $500.00 per school: includes a School Membership Fee, a teams full entry into each meet, including the Novice Meet, entry into RJBIC meet and the Head Coaches membership.

PLAN II: $425.00 per school.: includes a School Membership Fee, a teams full entry into each meet, including the Novice Meet, and the Head Coaches membership. (formerly plan one)

PLAN III: $30.00 School Membership Fee, includes the Head Coaches membership. The School will pay an

additional $10.00 per individual and/or $20.00 per relay; or $80.00 per team, at the meets the school intends to enter.

Circle the plan that you are selecting: PLAN I PLAN II PLAN III

CHECKS or MONEY ORDERS PAYABLE TO: T&FCAof GP, Inc.

All payments should be made by the packet meeting November 1, 2011 and must be made by the first meet

December 10th, 2011.

Return this form with payment to Richard Swanker 101 Shady La. Lansdale, Pa. 19446

T&FCA of GP, INC Individual Membership form

Name of School: ____________________________________________________

( Please supply all information for our records, even if they will not be paid members )

{ } pd. Athletic director: ___________________________________________

Address: ________________________________________________State: ______ Zip: ________

School phone #: ____________________________ Home #: ____________________________

E-mail School: _______________________________ E-mail work: _________________________

{ } pd Head Spring Boys Track Coach: ___________________________________________

Address of Coach: _________________________________________State: ______ Zip: ________

Home phone #: ____________________________ Work #: ____________________________

E-mail Home: _______________________________ E-mail work: _________________________

{ } pd Associate member: ___________________________________________

Address: _________________________________________State: ______ Zip: ________

Home phone #: ____________________________ Work #: ____________________________

E-mail Home: _______________________________ E-mail work: _________________________

{ } pd Associate member: ___________________________________________

Address: _________________________________________State: ______ Zip: ________

Home phone #: ____________________________ Work #: ____________________________

E-mail Home: _______________________________ E-mail work: _________________________

*****Any additional associate members list on a separate sheet of paper*****

Payment of membership should be made only for the number of people listed that you have checked as paid.

Our regulations stipulate that the Head coach must be the designated member of your school. They are paid for as

part of the School membership fee. All additional memberships are $10.00.

CHECKS or MONEY ORDERS PAYABLE TO: T&FCA of GP, Inc.

All payments should be made by the packet meeting November 1st, 2011 and must be made by the first meet December 12th, 2009.

Return this form with payment to Richard Swanker 101 Shady La. Lansdale, Pa. 19446

Track&Field Coaches Asso.of GP,INC

(PROPOSED) AGENDA FOR THE 2011-2012 SCHOOL YEAR

(subject to change)

A REMINDER THERE IS NO ENTRY TO ANY FACILITY MORE THAN 1/2 HOUR

PRIOR TO THE STATED STARTING TIME OF ANY MEET (UNLESS OTHERWISE NOTIFIED)

Monday, November 1, 2011 General Membership Meeting "Packet Meeting" Great Valley HS 7:00pm

Saturday, December 10, 2011 MEET #1 - Lehigh University - D/II-D/I 8:30 AM - 4:00 PM***

Saturday, December 17, 2011 MEET #2 - Lehigh University - D/I-DII 8:30AM – 4:00AM***

Friday, December 23, 2011 Meet #3 - Lehigh D/II-D/1 2:00pm –10:30pm

Thursday, December 29, 2011 SPECIAL MEET - Robert J Burdette Indoor Classic Entry for RJBIC will be through pa.Milesplit.us - Lehigh University 8:00 AM - 5:00 PM***

Saturday, January 7, 2012 MEET #4 - Haverford College – DI/-D/II 8:30 AM – 4:00 PM***

Saturday, January 14, 2012 MEET #5 - Lehigh University - D/II-D/I 8:30 AM - 4:00 PM***

Saturday, January 21, 2012 NO Venue

Saturday, January 28, 2012 MEET #6 - Glen Mills – D/I-D/II 7:00AM – 1:00PM ***

Saturday, February 4^th, 2012 NO Venue

February 2012 Meet #7 Novice Meet TBA

Friday. , Feb 10^th, 2012 Meet # 8 Last Chance Meet– Lehigh Univertity – 6:30pm

Saturday, February 11^th 2012 PTFCA - Lehigh University "Track Carnival" 10:00 AM- 4:00 PM***

Sunday, February 12^th, 2012 PCL - Lehigh University - PCL INDOOR CHAMPS

Entry for Meet of Champs will be through pa.milesplit.us

Saturday, February 18th, 2012 MEET #9 - 47^th ANNUAL MEET OF CHAMPS Lehigh University***

Saturday, February 25th, 2012 PTFCA – Penn State U. "INDOOR STATE MEET" 10:00 AM - 6:00 PM***

Saturday, April 14^th , 2012 43^trd Annual Relay Carnival – ( 2^nd Saturday in April ) individual event & relay meet

Wednesday, April 25th 2012 49th Annual Penn Relays Dinner

Th/F/S, April 26/27/28, 2012 117^th PENN RELAYS

A REMINDER THERE IS NO ENTRY TO ANY FACILITY MORE THAN 1/2 HOUR PRIOR TO THE STATED

STARTING TIME OF ANY MEET (UNLESS OTHERWISE NOTIFIED)